If you’re writing a really long document with thousands of pages, you may probably use dozens, if not hundreds, of headings at different levels. Headings are also useful for separating topics to subtopics and enumerating different points under one main topic, and so on. It can serve as a guide for readers to know what they are going to read next. Headings are great for separating your multiple topics and keeping them all organized. Use Headings for Organizing Your Documents These headings can be customized so that you can show them all in your table of contents.
One of the key elements in generating this automatic table of contents in Word is the set of headings that you use throughout the document. When you’re talking about thousands of pages of reports and manuscripts, this ability to automatically create a table of contents that is linked to your whole document is highly critical. You also don’t have to keep on adjusting the page numbers and formatting of your table of contents to accommodate any changes you made to your document.
For one, you don’t have to keep scrolling all throughout your document repeatedly. It can also save you from all the hassle and guesswork.
You can select your Heading styles via the Format Text tab in the Ribbon.Knowing how to generate automatically a table of contents in Word can save you a lot of time. Doing so will automatically create the Bookmarks for you so you only have to create the index links. Press OK and OK again to close all the open dialogs.Įxtra tip: Use Headings to automatically create bookmarksĪs most of the Bookmarks will likely point to the header of a topic, it is really recommended to use actual Heading styles as well.Select the bookmark you want the receiver to jump to.You can also use the keyboard shortcut CTRL+KĬlick the Bookmark… button in the Insert Hyperlink dialog.Now select the text in the index that you want the receiver to click on.Note: This bookmark name needs to start with a letter and not with a character or number and also can’t contain spaces.Type a name for the bookmark and press Add. Go to a location that you want your users to jump to and choose.First, type your message and write out your index as well.You can repeat the steps to add as many bookmarks and hyperlinks as needed in your message. You can create the necessary bookmarks and hyperlinks as explained below.
(click on image to enlarge) Inserting Bookmarks and Hyperlinks
However, you can still create one by using a combination of bookmarks and hyperlinks.Ĭreating a clickable index (TOC) in an email message. Unlike in Word, where you can automatically generate such an index or table of contents (TOC), Outlook doesn’t have the “Table of Contents” function activated. This would be similar to inserting a Table of Contents (TOC) in Word.Ĭan I create such indexes within emails as well? I therefor want these email messages to contains an index at top with links people can click on which takes them directly to that section within the email. I regularly need to send out emails which discusses multiple topics (an internal newsletter) and found out that topics as the bottom are regularly overlooked as people don’t tend to scroll down all the way.